The time calculator
The Real Cost
The honest math of doing it all by hand. The costs and the weekly hours are real, researched figures.
Most coaches don't quit because they can't coach. They quit because no one showed them how to run the business.
Before you coach a single client, the business asks for about 24.5 hours a week. Most of it is setup nobody explains, the small things that quietly decide whether you make it.
Your weekly load
A realistic week of business overhead, before any coaching happens. This is what the admin actually takes.
Every week
24.5h
- Content creation6h
- Email and inbox4h
- Market research3h
- Admin and operations3h
- Scheduling and rescheduling2.5h
- Client follow-up2h
- Discovery call prep2h
- Invoicing and payments2h
What it costs just to open the doors
Typical 2026 prices to run the business for a year, plus a one-time website. The legal figures use Nevada as an example; your state may run more or less. The takeaway is quiet: the tools are cheap.
Legal & ops (Nevada example)
- Business insurance$300/yr
- LLC formation (Nevada)$425 once
- State fees (Nevada)$350/yr
- Business license (Clark County)$300/yr
Your tools
- Google Workspace$84/yr
- Claude Pro$240/yr
Your web presence
- Domain name$15/yr
- Website$1,000 once
Year one
$2,714
Then / year
$1,289
The tools were never the expensive part.
What's your time worth?
Pick a rate or set your own. Not sure? Start with what you charge per session in your practice. Those 24.5 hours quietly multiply against it.
Doing it all by hand costs you
$0
a year of your time.
- Per week
- $2,450
That is 24.5 hours a week, about $2,450 every week at $100 an hour.
No savings promise lives on this page. A system does not delete these hours, it decides which of them stay yours. The only number you set is your rate.
Costs reflect 2026 published prices (Google Workspace, Claude Pro) and typical freelance website ranges. The legal figures shown are Nevada actuals: about $425 to form the LLC, roughly $350 a year in state fees, and a Clark County (Las Vegas) business license around $300 a year. Costs vary widely by state, an LLC runs $50 to $500 to form elsewhere, so your own assistant maps your exact numbers before you commit.